Top 5 HOA management software : A comprehensive guide 2025

Additionally, it caters primarily to companies with 50 or more units, which might not make it a perfect fit for smaller enterprises. DoorLoop offers extensive coverage, spanning over 100 countries and supporting multiple currencies. A truly global solution, this property management platform is a good fit for those businesses that operate internationally or manage properties in diverse locations. FreshBooks accounting software for homeowners associations has settings that allow you to customize an invoice template with your logo and other branding materials to make your invoices look professional. You can collect dues and other fees as well as pay bills online in a simple-to-use interface.

Helping property management teams breathe easy.

Owners can authorize automatic payments for recurring fees and use credit cards, pre-authorized debit, direct withdrawal, electronic funds transfer or ACH payment to cover fees. Best of all, management doesn’t have to collect checks or make bank trips to make deposits. Payments go straight to the association’s bank account, and transactions are recorded for owners and for management.

Community engagement

Whether you’re managing a condominium or a self-managed association, PayHOA provides a dynamic property management solution that can be tailored to fit the unique needs of your community. An efficient HOA accounting software can help HOAs save time and money, minimize errors, and improve overall financial management. Below are some of the key features to look for in HOA accounting software. AppFolio Property Manager Known for its comprehensive accounting features suitable for HOAs, Appfolio supports automated accounts payable and integrates well with online payments for debt collection. It’s the bookkeeping duty of the homeowners association board to collect enough fees to cover the maintenance expenses for an entire community.

HOA Management Blogs

Property management software on the other hand, is designed to assist in managing rental properties, whether they are residential or commercial. Unlike bookkeeping and payroll services HOA management software, property management systems concentrate on individual property management rather than overseeing an entire neighborhood. PayHOA offers full HOA accounting, specifically made for the community association market.

• The software should also allow HOAs to adjust budgets as needed and compare actual expenses against the budget.
• MoneyMinder gives you a centralized location to manage homeowner contacts and the dues they owe.
• Homeowners associations (HOAs) often face challenges such as keeping track of tenant payments and managing large volumes of documents on a daily basis.
• With a firm grasp of what features to look out for, let’s compare some of the top HOA accounting software options on the market today.
• When shopping for outstanding HOA management software, price is going to come into play.

• Through the same digital hub, HOAs can create and send customized violations, send email and physical mail copies, view communications, and close violations when they’re completed.
• Openkoda represents a comprehensive solution for HOAs looking to leverage technology to streamline their operations, enhance tenant relations, and manage financial transactions more efficiently.
• Your accountant will need all of your organization’s information, from bank statements and reconciliations, to the budget sheet, to bylaws and rules.
• Give it a spin risk free to see the benefits of purpose-built accounting tools firsthand.
• One of the biggest reasons for getting HOA management software may not be entirely obvious … at least not at first.

It also facilitates the creation and monitoring of budgets and provides detailed financial reports for effective management. However, it’s critical for HOAs to partner with development companies that have specific experience in the real estate industry. PayHOA cannot access homeowners’ bank accounts or credit card information—that data is all stored in Stripe. PayHOA tailors user permissions to limit what users can see or modify.

• Homeowners association software with comprehensive financial reporting offers a clear picture of an HOA’s financial history and an idea of where it is heading in the future.
• Some users have reported challenges with the accounting features, noting that they can be less robust than other parts of the software.
• The new Accounting Software from FreshBooks empowers HOA managers like you to spend less time on bookkeeping and more time doing what you love.
• Individual member portals let homeowners stay up to date with their accounts and neighborhood events, and this convenience and transparency greatly improves overall satisfaction.
• Whether you’re a property management company with multiple communities or a single, self-managed community.
• HOA management software offers a broader suite of services including communication and event management, HOA accounting software typically focuses more narrowly on financial management.

Its tools lack some of the integrations and customization capabilities of other options on this list, so it may not be an ideal fit for hoa bookkeeping larger or growth-focused HOA management companies. CondoWorks, another industry-leading software platform that handles all the data extraction, invoice routing, and coding work involved in accounts payable. From the platform you can approve invoices and pay invoices through your  preferred method in just a few clicks. Your accountant will need all of your organization’s information, from bank statements and reconciliations, to the budget sheet, to bylaws and rules.

Ideally, all these systems are synchronized to keep the community running smoothly. But the fact is that HOAs aren’t just a mechanism for collecting dues. Maintaining the value of your neighborhood is about more than a mere transaction between business and customer. Your association’s ultimate goal is to meet the needs of your residents, to make living in your neighborhood a great experience. If you’re thinking about adopting an accounting software solution for your HOA, products like QuickBooks or Xero may come to mind. In this webinar, we discuss the enhanced Asset Management feature that allows property managers to efficiently manage and…